Ever wanted to mail your loved one abroad a thoughtful care package but weren’t sure where to start? Sending a care package to a loved one in another country, like France, is a heartfelt way to show affection and stay connected. However, it can be intimidating at first, especially for beginners.
If you need help sending a care package overseas, this article is here to help. It will give you step-by-step guidance on mailing, including tips and essential rules to keep in mind.
6 Steps for Sending Care Packages Overseas
Sending a care package through shipping or mailing differs from the personal touch of hand delivery. Shipping and mailing have specific rules depending on the countries involved. However, there are situations where using shipping or mailing for your care package may be necessary.
Here are the steps to follow when sending a care package overseas:
Step 1: Verify if the Item(s) Can be Shipped
Certain items are restricted from being shipped or mailed abroad. Surprisingly, one such forbidden item is perfume, which can’t be sent to any country. International postal services have two categories of restricted items: (1) those universally prohibited for shipment worldwide and (2) those restricted based on the specific destination country. It’s crucial to verify these regulations before sending to avoid potential package return or even seizure by customs.
For example, before you send parcel to France, be sure to check the French customs website on restricted or prohibited items. Items like aerosol sprays, fireworks, nail polish, e-cigarettes, alcohol products over 24%, and portable battery packs are not allowed on planes or ships for safety reasons.
Step 2: Check the Weight and Size
Once you’ve double-checked that the items you plan to send align with the regulations of both your home country and the recipient’s nation, ensure your package’s dimensions and weight meet the specified criteria.
In most cases, customs authorities use automated processing equipment. When your package exceeds the dimensions suitable for the machinery, it falls into the “nonmachinable” category, which could result in extra expenses during shipping.
Step 3: Confirm the Receipt’s Address
When sending packages internationally, it’s crucial to follow specific address format rules that may differ from those in your home country. Double-check and ensure the accuracy of the given address. Ensure the return and shipping addresses are clearly written in their designated spaces.
Here are a few important tips to remember:
- Don’t add city or country names when sending to specific (APO/FPO/DPO) addresses to prevent the package from accidentally going through foreign postal systems.
- Include unit and box numbers for APO/FPO/DPO shipping addresses where applicable.
Here’s additional guidance on how to correctly format addresses for international destinations.
Step 4: Choose a Suitable Courier Service
When sending international packages, you have several shipping options to consider, which depend on factors such as parcel dimensions, delivery speed, shipping expenses, and the destination country. For instance, if you want to send parcel to France, some of the leading courier choices include HappyPost, DHL Express, FedEx, UPS, USPS (United States Postal Service.
Before choosing a shipping method, review the postage costs and expected delivery times for different shipping choices. Remember that insurance and tracking options can differ between providers, so carefully look into each service to choose wisely.
Step 5: Prepare Shipping Label and Fill Out Custom Forms
For shipping packages internationally, it’s crucial to complete the customs paperwork, including the shipping label, customs declaration, and invoice. These forms can usually be found on courier service websites.
The shipping label is essential as it reveals crucial sender and recipient details, item names, and quantities. The customs declaration is a detailed document that provides information about the package contents to customs authorities in both the sending and receiving countries.
When filling out these forms, it’s essential to use specific item names instead of generic terms or abbreviations. For example, provide precise descriptions like “stuffed doll” or “animal” instead of vague terms like “toy” or a brand name.
Step 6: Package the Item(s) and Mail It
Sending care packages abroad can be a lengthy process with potential multiple transfers. Moreover, how your package is handled at the destination or along the way may vary from what you’re accustomed to in your home country. Therefore, exercise extra caution when packing, especially for valuable items, to guarantee their safe arrival at the intended location. For delicate items, use appropriate cushioning materials and opt for double packaging.